Notice of the Annual General Meeting of Yarrambat Golf Club Inc.

Date: Saturday 14 September 2019
Time: 1:00 pm – 3:00 pm (strict finishing time)
Place: Bunker’s Café & Bistro, 649 Yan Yean Road, Yarrambat, Vic

Light snacks / finger food provided

Agenda:

Welcome

• Confirmation of the minutes of the Annual General Meeting held on 28th August 2018
• Confirmation of the minutes of the Special General Meeting held on 28th August 2018
• Items arising from the 2018 Minutes
• The Financial Statements of the Association for the preceding financial year submitted by the Committee in accordance with Part 7 of the Act
• To set the annual subscription fees
• To elect members to the 2019/20 YGC Inc. Committee
• General business / proposals
• Presentation on the future direction of Yarrambat Park Golf Course by Brock Gillard

Summary of other matters proposed for consideration of the membership:

• General Resolution 1 – On behalf of members it is proposed to reward the best player in each grade ‘off the stick’ and award a 3-ball prize for the best Gross score for each of A, B & C Grade on all Medal Day Stroke competitions.

o Proposer – Stuart Thompson

• General Resolution 2 – In light of recent protracted discussions and proposals regarding Competition fairness and the levelling role of handicaps – it is proposed to abolish all Grades separations entirely across all competitions; including daily competitions, Club (A, B & C Grade) Championship and the Midweek Championship, and have only one Club “Open” Champion and one Club “Handicap” Champion.

o Proposer – Stuart Thompson

• General Resolution 3 – Prizes in all Competitions be awarded in Field Rundown Order – there is no need for Grade separations as our Golf Link handicaps themselves will deliver a fairer and more equitable result that does not advantage or disadvantage any Grade.

o Proposer – Wolf Dietrich

• General Resolution 4 – Individual NTP holes be reserved for each Grade ensuring that each grade (A, B & C) has one hole where players of comparable standard compete – the current system favours those on a lower handicap to the detriment of those on a higher handicap.

o Proposer – Wolf Dietrich

• General Resolution 5 – Eagles Nests only be awarded on Par 4’s – the current system favours those on a lower handicap (particularly A Grade) to the detriment of those on a higher handicap who cannot reach Par 5’s in 2 shots.

o Proposer – Wolf Dietrich

If you wish to raise any other matter affecting the welfare of the Club or members, a précis of the matter in writing must be received at least 7 days before the AGM (by 11.59 pm on 7 September) to allow members time to consider same.

Any resolution must state the proposal in full.

There may be time available for less complex matters from the floor.

Discussions on proposals will, by necessity, be brief and each speaker will be limited to a maximum of 3 minutes on any motion.

If you wish to be heard on any of these proposals, please ensure you or your or proxy is present at the AGM.

For catering purposes; please indicate your likely attendance by emailing ygcinc.secretary@gmail.com with a yes or no. 

Click here for the 2019/20 Committee Nomination Form

Click here for 2019 AGM Appointment of Proxy Form

Proxies:
• A member may appoint another member as their proxy to vote and speak on their behalf at a general meeting
• The appointment of a proxy must be in writing and signed by the member making the appointment.
• The member appointing the proxy may give specific directions as to how the proxy is to vote on their behalf, otherwise the proxy may vote on behalf of the member in any matter as they see fit.
If the Committee has approved a form for the appointment of a proxy, the member may use any other form that clearly identifies the person appointed as the member’s proxy and that has been signed by the member
A form appointing a proxy must be given to the Chairperson of the meeting before or at the commencement of the meeting.
A form appointing a proxy sent by post or electronically is of no effect unless it is received by the Association no later than 24 hours before the commencement of the meeting

 

John Ward

Secretary 

Yarrambat Golf Club

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